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Benefits Broker Services RFP # 23-249

Pender County (hereinafter referred to as “County”) is requesting proposals and statement of qualifications from qualified consulting/broker firms (hereinafter referred to as “Consultant”) to provide benefit consulting to include assistance with benefit design, bidding and evaluation, contract negotiation, on-going evaluation, plan modification and other services required to obtain and maintain a competitive benefits program.

The County seeks a benefit plan that can be adjusted annually based on experience as well as one that can easily adapt to changes in market conditions and regulations.  Currently the County is a member of the State Health Plan (SHP), which presently is partnered with BCBS of NC but as you probably already know will partner with Aetna in 2025.  We are unsure how this will affect our employee health insurance in the future and if there will be an opportunity to research other options or remain with the SHP.  Therefore, the County is interested in a firm with a demonstrated record of taking a creative, innovative approach to maneuver through the rising costs of healthcare and employee benefits, while maintaining fiscal responsibility and providing an unbiased perspective to the process.

All prospective Consultants will be afforded full opportunity to submit a proposal and statements of qualifications in response to this request.  This Request for Proposal (RFP) is an invitation by the County for consultants to submit an offer, which may be subject to subsequent discussion. Submittal of proposal does not create any right in or expectation to a contract with the County.

PROPOSAL SUBMISSION

Proposals must be received by 5:00 pm, Friday, May 12, 2023.  Any proposals received after this date and time will not be considered.  Pender

Proposals must be submitted in a sealed envelope marked RFP # 23-249 Employee Benefits Consulting Services and delivered to the attention of Trisha Newton, Purchasing Manager at the one of the following addresses:

By Mail:

PO Box 1578

Burgaw, NC  28425

 

In person/By courier:

805 S. Walker St

Burgaw, NC 28425

 

Proposals may be mailed, sent by private carrier, or delivered in person during normal business hours, 8:00 a.m. – 5:00 p.m., Monday through Friday.  Neither nor faxed nor emailed copies will not be accepted.  One original, three (3) copies and a digital version must be submitted.

INQUIRIES

Questions regarding any content contained in the RFP may be directed in writing to Pam Brame, Human Resources Director, at purchasing@pendercountync.gov no later than May 3, 2023 at 2pm.

 

Pender County reserves the right to reject any/or proposals.  Click here to view the full RFP # 23-249 Professional Broker Services Document.

 

Hampstead Park Design, Engineering and Construction Administration, RFQ # 23-247

Pender County is seeking Statements of Qualifications from NC licensed engineering firms to provide design, engineering, permitting and construction contract administration for the completion of a public park expansion.  The Kiwanis Park in Hampstead, NC is located less than 1 mile off Highway 17 and has been a generational facility that has grown over the past 18 years.  An expansion phase for the park has been approved for construction and has received partial grant funding to have a completion by the September 2025.  This expansion phase will include two (2) multipurpose fields, six (6) tennis courts, four (4) pickleball courts, two (2) outdoor basketball courts, a multi-use path (2000 linear feet), a playground, a lawn game area, a picnic shelter/restroom facility, and parking.  The budget for this project is $2,000,000 and completion is required by September 2025. Interested firms may obtain the full RFQ # 23-247 from https://pendercountync.gov/public-notices/open-rfps-and-bids/ .  Questions must be emailed to purchasing@pendercountync.gov no later than May 1, 2023 at 2pm.  Statements of Qualifications shall be submitted in person or by FedEx/UPS/courier to 805 S. Walker St., Burgaw, NC 28425. SOQs sent by US Mail should be submitted to PO Box 1578, Burgaw, NC 28425. Responses are due no later than May 17, 2023 at 2pm and must be labeled “RFQ # 23-247”.  There will not be a formal opening.  Interviews with short list firms will be conducted on May 22-24, 2023.  MWBE or HUB certified firms are encouraged to participate.  Pender County reserves the right to waive formalities and interview responding firms, and to reject any or all responses.

View full RFQ below:  https://pendercountync.gov/wp-content/uploads/2023/04/Park-Design-RFQ-Hampstead-Kiwanis-Park-Phase-4-1.pdf

Pender Central Park Design, Engineering and Construction Administration, RFQ # 23-242

Pender County is soliciting Statements of Qualifications from NC Licensed engineering firms to provide the design, engineering and permitting for a design-bid-build construction project of a park expansion in Burgaw, NC.  This project is for the completion of Phase 1 at the Central Pender Park located just north of the intersection of Old Savannah Rd & Hwy 117, 60 acres on the east side of Hwy 117 (3378 N US Hwy 117, Burgaw, NC  28425).  Funding for this park is through PARTF Grant and County Funds and will include the construction of site utilities, restroom/concession stand, picnic shelter, playground, (4) multi-purpose fields with lights, multi-use path and parking lot.  The project budget is $2,825,000 and completion is required by September 2025.  Visit https://pendercountync.gov/public-notices/open-rfps-and-bids/ to view the full Request for Qualifications # 233-242.  Questions must be emailed to purchasing@pendercountync.gov no later than May 1, 2023 at 2pm.  Statements of Qualifications shall be submitted in person or by FedEx/UPS/courier to 805 S. Walker St., Burgaw, NC  28425.  SOQs sent by US Mail should be submitted to PO Box 1578, Burgaw, NC  28425.  Responses are due no later than May 17, 2023 at 2pm and must be labeled “RFQ # 23-242”.   There will not be a formal opening.   Interviews with short list firms will be conducted on May 22-24, 2023.  MWBE or HUB certified firms are encouraged to participate.  Pender County reserves the right to waive formalities and interview responding firms, and to reject any or all responses.

View full RFQ below:  https://pendercountync.gov/wp-content/uploads/2023/04/Park-Design-RFQ-Central-Pender-Park-Phase-1-2.pdf 

Water Treatment Chemical – Granular Activated Carbon, Invitation to Bid # 23-248

 

Pender County Utilities is seeking bids for two exchanges of Granular Activated Carbon (GAC) for FY24.  The two exchanges shall be scheduled for November 2023 and April 2024 and will be 40,000 lbs. each.  In addition to freight, all materials, equipment and supervision for the transport, supply and installation of the virgin GAC into the filters must be included.  Bids will only be accepted from manufacturers with 10 years of experience manufacturing virgin activated carbon.  Bidder’s virgin and reactivation manufacturing processes shall produce NSF/ANSI 61 certified products. The GAC product designated by the Bidder as the material to be supplied for this bid shall have five years of history of use in municipal drinking water facilities in North America with a minimum of three installations.  Visit https://pendercountync.gov/public-notices/open-rfps-and-bids/ to view full specifications and Invitation to Bid # 23-248 in its entirety.  Questions must be emailed to thedrick@pendercountync.gov no later than April 27, 2023 at 1pm.  Sealed bids shall be submitted in person or by FedEx/UPS/courier to 605 E. Fremont St., Burgaw, NC  28425.  Bids sent by US Mail should be submitted to PO Box 995, Burgaw, NC  28425.  Bids must be marked “ITB # 23-248” on the outside and are due no later than May 11, 2023 at 1pm, at which time a formal opening will be conducted at 605 E. Fremont St., Burgaw, NC 28425 in the conference room.   Pender County reserves the right to waive formalities in any response and to reject any or all responses.

 

Click here to view Water Treatment Chemical – Granular Activated Carbon, Invitation to Bid # 23-248.

 

Disaster Debris Clearance and Removal Services RFP # 221129-237

**Addendum 1 has been issued to RFP # 221129-237.**  Pender County is requesting proposals from experienced and qualified contractors to enter into contracts at no immediate or annual cost to Pender County. Contractors will be required to provide emergency disaster recovery services including, but not limited to, clean-up, demolition, removal, reduction and disposal of debris resulting from a natural or manmade disaster as directed by Pender County in order to eliminate immediate threats to public health and safety.

The County intends to enter into two (2) contracts: one with a “Primary” contractor and one with  a “Secondary” contractor.  The “Primary” contractor will be on a first contact basis for all disasters and emergencies that may require debris removal, reduction, disposal or other cleanup activities.  The “Secondary” contractor will be activated to serve as an additional contractor at the sole discretion of the County.   Pender County will reserve the right to decide, at the guidance and recommendation of the County Manager and/or the Emergency Management Director when and if the “Secondary” contract will be activated.

Responding contractors must, at a minimum, have performed at least three (3) debris removal, reduction, and disposal operations in excess of 150,000 cubic yards and provide references for the communities where these operations took place.  Contractors will need to be licensed to do business in North Carolina and certify that they are not included on the debarred FEMA list or the NC Debarred Vendors list.

The County is seeking to enter into a three (3) year agreement with the option to extend for three additional one-year periods with three contractors to provide the services contained within this RFP.

Schedule

RFP Issued – November 29, 2022
Written Questions due – December 28, 2022 by 12:00 PM
Responses to questions – December 29, 2022

Submittals due – January 4, 2023 by 3:00 PM  *UPDATED DUE DATE* – January 9, 2023 by 12pm EST

Present to Commissioners – February 6, 2023
Award Notification – February 7, 2023

All questions pertaining to this RFP must be submitted in writing, preferably by email to purchasing@pendercountync.gov, no later than 12:00 PM on December 28, 2022.  All questions and answers will be provided in the form of an Addendum on December 29. 2022.

The deadline for submission of proposals is 3:00 PM EST, on January 4, 2023  12 PM EST, on January 9, 2023.

Proposals shall be marked “RFP # 221129-237, Disaster Debris Clearance and Removal Services.” 

  • Submit via USPS to Pender County Finance, PO Box 1578, Burgaw, NC 28425
  • In Person/Courier to Pender County Finance, 805 S. Walker St., Burgaw, NC 28425

Click Here to view the full RFP # 221129-237Click here to view Addendum 1.

Board of Commissioners approved multiple properties, all wooded lots, for auction on GovDeals

https://www.GovDeals.com/NorfolkRealEstate Opens in new window

The Board of Commissioners approved multiple properties, all wooded lots, for auction on GovDeals in the November 7, 2022 meeting. Pender County’s Auctions will be administered by GovDeals, an online auction service specializing in surplus government property liquidation. GovDeals will collect fees as outlined on each auction that will be passed on to the buyer.  All auctions are open to the public and there is no cost to register.   The general rules can be found here.  The County encourages all citizens to view surplus and bid on items of interest.  Auctions end in 30 days on December 9th, 2022.  View each auction for specific closing times.

Click here to view auctions on properties approved for sale on November 7th, 2022.

 

Andy Devane | Asset Manager
Pender County Finance Office  adevane@pendercountync.gov

RE-BID: Emergency Watershed Protection-Sediment Removal/Dredging Project-Northeast Cape Fear River RFP # 5038-Round 2 DSR/494/Site 1-Northeast Cape Fear River

This is a re-bid.  The Pender County Planning & Community Development Department (Pender County) seeks to establish a contract with an experienced contractor, or contractors, to provide Channel Dredging & Sediment Removal Services in the Northeast Cape Fear River adjacent to Ruddy Duck Lane, Turtle Hill Trail, and Mallard Roost Drive near Burgaw, NC. The primary responsibility of the Contractor will be to remove an identified accumulation of sediment from the bottom of the Northeast Cape Fear River in a section of river channel approximately 1500 linear feet (LF) long. The estimated volume of dredge spoil material to be removed from the river channel is approximately 9,000 to 10,000 cubic yards (CYS). The Contractor will be responsible for excavating/removing, transporting, off-loading, and delivery of dredge spoils to their final deposition. Nearby upland disposal/containment areas have been identified by the County and are undergoing permit review by the NC Division of Coastal Management and the US Army Corps of Engineers. These tentative disposal areas are available to the Contractor for use at their discretion, or the Contractor has the option to locate their own upland disposal area, assuming the location is suitable, and meets all regulatory permitting requirements. The Contractor shall dewater the dredge spoil material prior to transporting over State or Federal highways to any approved and permitted upland Disposal Area. Dredge material or waters incorporated in the dredge material matrix must be contained at all times and not allowed to re-enter the Northeast Cape Fear River unless the material is sufficiently filtered and all silt/clay size particulate matter is removed. Disposal areas used for final disposition of the dredge spoils must also be contained temporarily with adequate sedimentation and erosion control measures (silt fencing, berms, etc.), and filtering systems to manage dredge waters until the dredge material dries and solidifies in the dike system. This requirement for dredge water management will be in effect and shall be maintained until such time a permanent groundcover is established on the outside side slopes of the earthen-diked disposal area and across the full crest of the dredge pile. An optional pre-proposal conference is planned for this RFP to be held on October 11, 2022 for a site walk and a briefing.  Contractors are advised to meet in the parking lot at 805 S. Walker Street, Burgaw, NC 28425 by 9:00am. County staff will lead a caravan to each site. Questions are due by October 12, 2022 at 8am.  The deadline to submit a proposal is October 14, 2022 at 2pm. Proposals must be submitted via FedEx, UPS, or hand delivered to 805 S. Walker Street, Burgaw, NC 28425. If you have questions please contact Daniel Adams at 910.259.0231.  Click here to view the full RFP # 5038-Round 2 DSR/494/Site 1-Northeast Cape Fear River and click here to view the associated plans/documents.

Pender County reserves the right to reject any/all proposals.

Upset Bid Opportunity for 2.49 acres near Red Tip Lane, parcel # 2393-48-3645-0000

For your consideration is an upset bid process for parcel number 2393-48-3645-0000 located near Red Tip Lane that was acquired on 8/20/2018 thru tax foreclosure proceedings.  The parcel consists of a wooded lot on 2.49 acres.  The estimated tax value of the parcel is $19,460.00 in GIS.  Mr. Matthew Walker has placed a bid offer of $12,000.00.

Published notice of the summary of this resolution will be by electronic advertisement on the County’s website located under Bid & RFP’s and through the local paper. The electronic published notice and local paper is pursuant to G.S. Chapter 160A-269. Upset Bids will be only be accepted through September 22, 2022 at 5:00pm.

Per NC General Statutes § 160A-269, the new bid must be the greater of either a $750.00 increase or 5% more than the outstanding bid.  For example if the 5% is equal to $1,000.00 then you would have to bid the $1,000.00 – not just the $750.00.  This bidding process could potentially go on for multiple cycles.

Bidders must complete Form AOC-CV-414 and bring the form, along with a 5% deposit to the Pender County Finance Department.  All bids must be received (not postmarked) by 5pm on the 10th day of  the Upset Bid period, September 22nd at 5:00pm.

In person or by courier to:
Andy DeVane, Asset Manager
Pender County Finance Department
805 W. Walker Street
Burgaw, NC 28425

By US Postal:
Andy DeVane, Asset Manager
Pender County Finance Department
PO Box 1578
Burgaw, NC 28425

Published notice of this process is pursuant to NC General Statutes § 160A-269.

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