Wednesday – December 12, 2018
6:00-8:00PM
County Commission Chambers
805 South Walker St, Burgaw

Learn about how elevation lowers the risk of flooding and flood insurance premiums.

RSVP:
REBUILDNC@DUCKYJOHNSON.COM
or call 910-674-4361

Project Description

Pender County is soliciting responses from qualified firms licensed in North Carolina to provide architectural, engineering and construction management and observation services for the following work:

Task 1:  Assessment and planning for construction and repair of building systems impacted within the Pender County Courthouse due to Hurricane Florence in September 2018.  Within 2 weeks of award of contract, successful firm will provide County with a comprehensive plan outlining the major tasks required to remediate and repair the affected areas of the courthouse.  The project work plan will include, at a minimum, a project narrative, an organization chart, an estimated schedule of itemized project cost(s), and a project schedule.  The project schedule should include the start and completion date(s) of all applicable work activities, identification of any major milestones, and anticipated date facility will be available for use by Courthouse personnel and the public.

Task 2:  Provide architectural and engineering services as needed during the construction and repair of facilities impacted by Hurricane Florence.  This will include oversight of a large lead paint abatement project.

Task 3:  Coordinate all necessary contractor and applicable service providers required to remediate and repair the facility, including but not limited to, subcontractors, professional services, industrial hygienist, PME&S, etc.

The following is an example of what the plan may entail.  Please note this is not an exhaustive list.

The area of the building affected is the interior plaster walls on one complete side of the building in its entirety.  The scope of work will include:  1) initial structural review of how lead paint abatement method will affect the integrity/strength of the plaster walls, 2) careful removal of wooden trim in order to perform lead paint abatement, 3) complete the process of drying the plaster walls, 4) perform the lead paint abatement, 5) plaster walls repaired and prepped for painting as a result of any damages from the lead paint abatement, 6) replacement of wooden trim (if any is damaged, attention to detail to ensure the building’s integrity is kept), 7) painting of affected walls, and 8) final air quality testing from Industrial Hygienist acknowledging the building is clear to occupy.      

Task 4: Coordinate and obtain prior approval for all work with Pender County and its insurance provider.

Task 5: Coordinate and obtain prior approval for all applicable work for the NC State Historic Preservation Office (SHPO).

Task 6: Upon completion of all work successful firm will be responsible for providing county with a report outlining the environmental conditions of the Courthouse as well as certification that the facility is safe for use by Courthouse personnel and the public.

Task 7:  Successful firm will be responsible for attending at least two Pender County Commissioners meetings to present the report required in Task 1 and Task 6.

The County will contract directly with the architectural firm leading the work.  The architectural firm will provide consultants as needed to complete the work.  Consultants include PME&S, structural, cost consultants; and environmental engineers.

Qualification Package Evaluation Criteria

Qualifications packages will be evaluated on the firm’s ability to meet the requirements of this RFQ.  Pender County reserves the right to select the team it deems best qualified for the work.

Evaluation criteria are as follows:

• Experience with similar renovation work to include buildings listed with SHPO (State Historic Preservation Office)
• Experience working with state, regional and local permitting authorities
• Experience coordinating similar types of work through insurance providers
• Proposed schedule and planning process
• Qualifications of individual team members and subconsultant anticipated to be used on project
• Geographic proximity and availability of project team
• References and previous project relevance
• Qualifications package responsiveness, appearance, and presentation

SOQ Requirements

Interested firms are invited to submit 3 copies of their team’s Statement of Qualifications to:

Allen Vann
Director of Facilities & Fleet Services
210 South Bennett Street
Burgaw, NC  28425

Email is the preferred method.  Each firm is solely responsible for the timely delivery of its SOQ.  All SOQs must be delivered by 10:00 a.m. local time November 19, 2018.  No qualification packages will be accepted after this deadline.  Email:  avann@pendercountync.gov

Respondents should limit their SOQ package to 25 pages in length.

Provide contact information for the person responding to questions about the team’s RFQ, including:

Name
Email
Phone number
Mailing address

Any responding firms that may have questions in regard to this RFQ should email Allen Vann, Director of Facilities at avann@pendercountync.gov .

Industrial Hygienist Report(s):  The Lead Paint Abatement and Asbestos reports pertinent to this project are available upon request by emailing Allen Vann, Director of Facilities as listed above.

Federal Funds: If the source of funds for this contract is federal funds, the following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148);

Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2 CFR § 200.324).

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS

Pender County encourages all businesses, including minority, women owned businesses to respond to all Request for Proposals.  In addition, if subcontracts are let, the awarded contractor must ensure that the necessary affirmative steps are taken:

1. Place qualified small, minority, and woman-owned businesses on solicitations lists;
2. Assure that such businesses are solicited when they are potential sources;
3. Divide total requirement, when economically feasible, into smaller tasks or quantities to permit maximum participation by such businesses;
4. Establish delivery schedules, where requirements permits, which encourage such businesses to respond;
5. Use service and assistance from such organization as SBA, minority business development agency of the Dept. of Commerce;

Staff from the Pender County Planning and Community Development department will be available next week, Thursday November 15, from 2 – 7 p.m. at the Pender County Public Library conference room at 103 S Cowan St, Burgaw, NC 28425.  Staff will work with citizens on a one on one basis to assist in completing intake documents for the Hazard Mitigation Grant Program (HMGP) for those that have not already turned in their application or want additional information.

Following a federally declared disaster such as Hurricane Florence, local governments are eligible to apply for Hazard Mitigation Grant Program funds (HMGP) that will reduce or eliminate the losses from future disasters. Projects must provide a long-term solution to a problem, for example, elevation of a home to reduce the risk of flood damage as opposed to buying sandbags and pumps to fight the flood. In addition, a project’s potential savings must be more than the cost of implementing the project. These activities may include elevating structures in the regulatory floodplain, acquiring property to prevent future losses, or retrofitting structures to minimize future damages. Preference is given to homes that are in the regulated flood plain but is not limited to this area.

“Through advance communication and outreach, we’re wanting to communicate with as many individuals as we can that were affected by Hurricane Florence.  This will be another opportunity to work with our citizens one on one to help answer questions and to be ahead of the curve when this opportunity becomes available”.  “It’s important to understand that these activities have not been activated by FEMA or the State of North Carolina and therefore, Pender County cannot tell how much funding will be available, the timing of the program activation, or how many properties may be addressed, but we’re here to help navigate the process to obtain as much funding as possible” said Kyle Breuer, Planning and Community Development Director. “Projects such as this have taken years to receive funding and are not designed to provide immediate relief from the devastating effects of natural disasters our area is known to see.”

The County has created a webpage to host additional information for residents to review and can be found at: https://pendercountync.gov/pcd/planning-community-development/flood/hurricane-florence-hazard-mitigation-grant-program-hmgp/

BURGAW –  As FEMA temporary housing arrives, Pender County’s inspection department is ensuring the safety of its residents by complying with the state building code regarding electrical transmission lines.

“We have spoken with FEMA and they are going to instruct their contractors to comply with the state code by installing electrical lines in conduit 18 inches underground,” said Randell Woodruff, Pender County manager. “If conduit is not used, the electrical line must be buried 24 inches.”

Counties do not have the authority to waive state code, according to Trey Thurman, Pender County’s attorney.

“Our inspection department adhered to the state code,” said Woodruff. “We simply can’t permit unsafe conditions for our families who were severely impacted by Hurricane Florence.”

Pender County has waived permitting fees for residents impacted by the storm.

“Safety is our utmost concern,” said Woodruff.

-END-

SURF CITY – The Greater Topsail Area Chamber of Commerce and Cape Fear Community College Small Business Center are teaming up to host an informative meeting for businesses impacted by Hurricane Florence.

The free workshop is set for Nov. 8, 8 a.m. at the Surf City Campus of Cape Fear Community College.

The Small Business Administration and various other agencies will be present to answer questions and provide information regarding assistance to businesses that were damaged by Hurricane Florence.

This free workshop is open to all businesses. Chamber membership is not required to attend.

To RSVP for the workshop, call 910-329-4446.