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Hampstead Annex RFQ

29 November 2018 

Request for Qualifications

For Consulting Services For

Pender County Hampstead Annex Restoration

Project Description

Pender County is soliciting responses from qualified firms licensed in North Carolina to provide architectural, engineering and construction management and observation services for the following work:

Task 1:  Assessment and planning for construction and repair of building systems impacted within the Pender County Hampstead Annex due to Hurricane Florence in September 2018.  The main area of the building affected is the auditorium (approximately 3,450 sq.ft.) with minor sheetrock and painting work to be performed in random areas throughout the remainder of the building.  Within 2 weeks of award of contract, successful firm will provide County with a comprehensive plan outlining the major tasks required to remediate and repair the affected areas of the Annex.  The project work plan will include, at a minimum, a project narrative, an organization chart, an estimated schedule of itemized project cost(s), and a project schedule.  The project schedule should include the start and completion date(s) of all applicable work activities, identification of any major milestones, and anticipated date facility will be available for use by Pender County personnel and the public.

Task 2:  Provide architectural and engineering services as needed during the construction and repair of facilities impacted by Hurricane Florence.

Task 3:  Coordinate all necessary contractor and applicable service providers required to remediate and repair the facility, including but not limited to, subcontractors, professional services, industrial hygienist, etc.

Task 4: Coordinate and obtain prior approval for all work with Pender County and its insurance provider.

Task 5: Coordinate and obtain prior approval for all applicable work for the NC State Historic Preservation Office (SHPO).

Task 6: Upon completion of all work successful firm will be responsible for providing county with a report outlining the environmental conditions of the Courthouse as well as certification that the facility is safe for use by Pender County personnel and the public.

Task 7:  Successful firm will be responsible for attending at least two Pender County Commissioners meetings to present the report required in Task 1 and Task 6.

The County will contract directly with the architectural firm leading the work.  The architectural firm will provide consultants as needed to complete the work.  Consultants include, structural, cost consultants; and environmental engineers.

Qualification Package Evaluation Criteria

Qualifications packages will be evaluated on the firm’s ability to meet the requirements of this RFQ.  Pender County reserves the right to select the team it deems best qualified for the work.

Evaluation criteria are as follows:

  • Experience with similar renovation work to include historic buildings
  • Experience working with state, regional and local permitting authorities
  • Experience coordinating similar types of work through insurance providers
  • Proposed schedule and planning process
  • Qualifications of individual team members and subconsultants anticipated to be used on project
  • Geographic proximity and availability of project team
  • References and previous project relevance
  • Qualifications package responsiveness, appearance, and presentation

SOQ Requirements

Interested firms are invited to submit their team’s Statement of Qualifications to:

Allen Vann
Director of Facilities & Fleet Services
210 South Bennett Street
Burgaw, NC  28425

Email is the preferred method.  Each firm is solely responsible for the timely delivery of its SOQ.  All SOQs must be delivered by 10:00 a.m. local time December 17, 2018.  No qualification packages will be accepted after this deadline.  Email:

Respondents should limit their SOQ package to 25 pages in length.

Provide contact information for the person responding to questions about the team’s RFQ, including:

Phone number
Mailing address

Any responding firms that may have questions in regard to this RFQ should email Allen Vann, Director of Facilities at .

Federal Funds: If the source of funds for this contract is federal funds, the following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148);

Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2 CFR § 200.324).

E-VERIFY. CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if CONTRACTOR utilizes a subcontractor, CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General Statutes.


Pender County encourages all businesses, including minority, women owned businesses to respond to all Request for Proposals.  In addition, if subcontracts are let, the awarded contractor must ensure that the necessary affirmative steps are taken:

  1. Place qualified small, minority, and woman-owned businesses on solicitations lists;
  2. Assure that such businesses are solicited when they are potential sources;
  3. Divide total requirement, when economically feasible, into smaller tasks or quantities to permit maximum participation by such businesses;
  4. Establish delivery schedules, where requirements permits, which encourage such businesses to respond;
  5. Use service and assistance from such organization as SBA, minority business development agency of the Dept. of Commerce;



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