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Request for Qualifications For Consulting Services For Pender County Courthouse Restoration and Renovations

Project Description

Pender County is soliciting responses from qualified firms licensed in North Carolina to provide architectural, engineering and construction management and observation services for the following work:

Task 1:  Assessment and planning for construction and repair of building systems impacted within the Pender County Courthouse due to Hurricane Florence in September 2018.  Within 2 weeks of award of contract, successful firm will provide County with a comprehensive plan outlining the major tasks required to remediate and repair the affected areas of the courthouse.  The project work plan will include, at a minimum, a project narrative, an organization chart, an estimated schedule of itemized project cost(s), and a project schedule.  The project schedule should include the start and completion date(s) of all applicable work activities, identification of any major milestones, and anticipated date facility will be available for use by Courthouse personnel and the public.

Task 2:  Provide architectural and engineering services as needed during the construction and repair of facilities impacted by Hurricane Florence.  This will include oversight of a large lead paint abatement project.

Task 3:  Coordinate all necessary contractor and applicable service providers required to remediate and repair the facility, including but not limited to, subcontractors, professional services, industrial hygienist, PME&S, etc.

The following is an example of what the plan may entail.  Please note this is not an exhaustive list.

The area of the building affected is the interior plaster walls on one complete side of the building in its entirety.  The scope of work will include:  1) initial structural review of how lead paint abatement method will affect the integrity/strength of the plaster walls, 2) careful removal of wooden trim in order to perform lead paint abatement, 3) complete the process of drying the plaster walls, 4) perform the lead paint abatement, 5) plaster walls repaired and prepped for painting as a result of any damages from the lead paint abatement, 6) replacement of wooden trim (if any is damaged, attention to detail to ensure the building’s integrity is kept), 7) painting of affected walls, and 8) final air quality testing from Industrial Hygienist acknowledging the building is clear to occupy.      

Task 4: Coordinate and obtain prior approval for all work with Pender County and its insurance provider.

Task 5: Coordinate and obtain prior approval for all applicable work for the NC State Historic Preservation Office (SHPO).

Task 6: Upon completion of all work successful firm will be responsible for providing county with a report outlining the environmental conditions of the Courthouse as well as certification that the facility is safe for use by Courthouse personnel and the public.

Task 7:  Successful firm will be responsible for attending at least two Pender County Commissioners meetings to present the report required in Task 1 and Task 6.

The County will contract directly with the architectural firm leading the work.  The architectural firm will provide consultants as needed to complete the work.  Consultants include PME&S, structural, cost consultants; and environmental engineers.

Qualification Package Evaluation Criteria

Qualifications packages will be evaluated on the firm’s ability to meet the requirements of this RFQ.  Pender County reserves the right to select the team it deems best qualified for the work.

Evaluation criteria are as follows:

  • Experience with similar renovation work to include buildings listed with SHPO (State Historic Preservation Office)
  • Experience working with state, regional and local permitting authorities
  • Experience coordinating similar types of work through insurance providers
  • Proposed schedule and planning process
  • Qualifications of individual team members and subconsultant anticipated to be used on project
  • Geographic proximity and availability of project team
  • References and previous project relevance
  • Qualifications package responsiveness, appearance, and presentation

SOQ Requirements

Interested firms are invited to submit 3 copies of their team’s Statement of Qualifications to:

Allen Vann
Director of Facilities & Fleet Services
210 South Bennett Street
Burgaw, NC  28425

Email is the preferred method.  Each firm is solely responsible for the timely delivery of its SOQ.  All SOQs must be delivered by 10:00 a.m. local time November 19, 2018.  No qualification packages will be accepted after this deadline.  Email:

Respondents should limit their SOQ package to 25 pages in length.

Provide contact information for the person responding to questions about the team’s RFQ, including:

Phone number
Mailing address

Any responding firms that may have questions in regard to this RFQ should email Allen Vann, Director of Facilities at .

Industrial Hygienist Report(s):  The Lead Paint Abatement and Asbestos reports pertinent to this project are available upon request by emailing Allen Vann, Director of Facilities as listed above.

Federal Funds: If the source of funds for this contract is federal funds, the following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):

Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148);

Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2 CFR § 200.324).


Pender County encourages all businesses, including minority, women owned businesses to respond to all Request for Proposals.  In addition, if subcontracts are let, the awarded contractor must ensure that the necessary affirmative steps are taken:

  1. Place qualified small, minority, and woman-owned businesses on solicitations lists;
  2. Assure that such businesses are solicited when they are potential sources;
  3. Divide total requirement, when economically feasible, into smaller tasks or quantities to permit maximum participation by such businesses;
  4. Establish delivery schedules, where requirements permits, which encourage such businesses to respond;
  5. Use service and assistance from such organization as SBA, minority business development agency of the Dept. of Commerce;
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