RFP – Bids

Please see the attached PDF for full details. 

RFP Salary Study 2020 - Addendum 1 07.23.2020

Pender County requests proposals for a Classification and Compensation Study and Benefits Survey.  Proposals are due Thursday, July 30th at 2:00 pm EST.  See complete RFP for all requirements.

As of June 16, 2020, Pender County Government had a total of 535 employees, (421 full-time and 114 regular part-time employees) under approximately 263 job classifications.  The County has one salary schedule consisting of 28 pay grades, each containing 20 steps within the grade.  A copy of the current salary schedule is included as Attachment A.  Attachment B is the Pay & Classification Plan and Attachment C is relevant policies related to the County’s classification plan, pay plan.

A thorough classification and compensation study and analysis of the County and those organizations that draw on a shared labor market will indicate the County’s current position and its ability now and in the future to recruit and retain talented employees to provide quality services to Pender County.  It is expected that the study will determine what actions should be taken, if any, to avoid loss of qualified staff and difficulties in recruiting new employees for County employment, while competitively compensating current employees.  In addition, it is expected that the study will recommend adjustments to the County’s current pay plan and salary structure, incluRFP Salary Study 2020ding variable/incentive pay options, to allow appropriate compensation, to account for individual employee’s service/special achievements, or to rectify compression/equity issues and a total compensation comparison.

UPDATE:  Salary Study with Addendum 1 & 2 & 3

Pender County, Burgaw, NC, Pender County Utilities

Hampstead/Scott’s Hill Well Project

ADVERTISEMENT FOR BIDS

PUBLIC BID OPENING

Sealed Bids for the construction of the Hampstead/Scott’s Hill Well Project will be received, by Pender County on May 12, 2020 until 2:00 p.m. local time, at which time the Bids received will be “publicly” opened and read via a web-based meeting utilizing Microsoft Teams. Interested parties wishing to join the web-based public reading of the bids received may do so by sending an email request to the following email address no later than May 11, 2020, 5:00 p.m. local time.  Note that a physical meeting will not be held for the bid opening and only the web-based meeting will be conducted.

jfitzsimmons@mckimcreed.com

A Microsoft Teams link will be sent to all parties who provide an email address for the bid opening no later than 10:00 a.m. local time on May 12, 2020. Parties may utilize this link to join the web-based Microsoft Teams meeting. Interested parties are advised that only audio may be available due to limitations with Microsoft Teams video capability. Consequently, the public bid opening will be conducted via audio and interested parties may only hear the reading of the bids as video may not be available.

PRE-BID CONFERENCE

A pre-bid conference will be held at 10:00 AM local time on April 28, 2020. The pre-bid conference will be conducted via a web-based meeting utilizing Microsoft Teams. Interested parties wishing to join the web-based pre-bid conference may do so by sending an email to the following email address no later than April 27, 2020 2:00 p.m. local time. Note that a physical meeting will not be held for the pre-bid conference and only the web-based meeting will be available to interested parties.

jfitzsimmons@mckimcreed.com

A Microsoft Teams link will be sent to all parties who provide an email address for the pre-bid conference no later than 8:30 a.m. local time on April 28, 2020. Parties will utilize this link to join the web-based Microsoft Teams meeting. Interested parties are advised that only audio may be available due to limitations with Microsoft Teams video capability. Consequently, the pre-bid conference will be conducted via audio and interested parties may only hear the pre-bid conference as video may not be available. Attendance at the pre-bid conference is not mandatory.

The Project consists of the construction of:

• Two (2) finished water production supply wells and associated appurtenances
• Pre-fabricated well house buildings
• Chemical Feed Systems
• Electrical and control systems for well system operation
• Approximately 600 linear feet of Water Main Distribution Piping

Bids will be received for a single prime Contract. Bids shall be as indicated in the Bid Form. Bidders are not required to be pre-qualified in order to submit a bid for the Hampstead/Scott’s Hill Well Project. Contractor is advised and shall meet the following project schedule for execution and completion of the project:

• Pre-Bid Conference         April 28, 2020 10:00 a.m. local time
• Public Bid Opening         May 12, 2020 2:00 p.m. local time
• Notice of Award              June 2, 2020
• Notice to Proceed           June 15, 2020

Prospective bidders may obtain copies of the Bidding Documents by contacting the Issuing Office for the Bidding Documents at: McKim & Creed, Inc., 243 N. Front Street, Wilmington, NC 28401, Jamie Mabe Fitzsimmons, 910-343-1048, jfitzsimmons@mckimcreed.com. Physical copies of the Bidding Documents will not be available for review at the Issuing Office.

Bidding Documents may also be examined on the Pender County website at the following link. Physical copies of the Bidding Documents will not be available for review at the offices of Pender County:

https://pendercountync.gov/utl/

Bidding Documents will be provided no later than April 20, 2020, at Carolinas Plan Room, 2527 S. 17^th Street, Wilmington, NC 28401; online at Carolinas AGC www.cagc.org; Prospective Bidders should contact these entities to determine availability for obtaining or viewing the documents.

Bidding Documents are available on compact disc (as portable document format (PDF) files for a non-refundable charge of $100.00, including shipping via overnight express service. Alternatively, printed Bidding Documents may be obtained from the Issuing Office via mail, upon Issuing Office’s receipt of payment for the Bidding Documents. The non-refundable cost of printed Bidding Documents is $200.00 per set, payable to “McKim & Creed, Inc.”, plus a non-refundable shipping charge. Upon Issuing Office’s receipt of payment, printed Bidding Documents will be sent via the prospective Bidder’s delivery method of choice; the shipping charge will depend on the shipping method chosen. The date that the Bidding Documents are transmitted by the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

Owner: Pender County Utilities

By:        Kenny P. Keel PE

Title:     Director

+ + END OF ADVERTISEMENT FOR BIDS + +

Pender County is soliciting proposals for Roadside and Expanded Shoulder Area Mowing Services for the Pender Commerce Park located on Hwy. 421 opposite Cowpen Landing Rd. A contract for these mowing services will be awarded to the lowest responsive, responsible bidder. Bidding packets are available at the office of Pender County Facilities and Fleet Services (Attn: Deanna Lanier) located at 210 South Bennett Street, Burgaw, NC 28425 or emailed upon request to dlanier@pendercountync.gov

The sealed proposals must be delivered or mailed to the office of Pender County Facilities and Fleet Services (Attn: Deanna Lanier) located at 210 South Bennett Street, Burgaw, NC 28425. Sealed proposals on the appropriate bid forms will be received by 3:00 p.m. on Thursday, March 19, 2020.

This contract will be informally bid and awarded in accordance with North Carolina G.S. 143-129. There will not be a public bid opening.

Questions concerning the proposals and/or scope of work may be directed to Joe Camperlengo, Grounds Foreman at (910) 471-2251.

Pender County reserves the right to accept or reject any or all proposals.

Pender County anticipates allocation of funds from the North Carolina Department of Public Safety, Division of Adult Corrections & Juvenile Justice, Juvenile Community Programs section in an amount of $153,959 for programs to serve delinquent youth and youth most at risk to become delinquent.  The Pender County Juvenile Crime Prevention Council will be accepting proposals for the funding period of July 1, 2020 through June 30, 2021 from local government agencies and private non-profits with 501-c-3 status for the following services:

• Mental Health (Mental Health Assessments, Treatment, & Psychological Assessments)
• Community Service and Restitution
• Teen Court
• Interpersonal Skill Building
• Vocational Skill Building

For a complete Request for Proposals and submission information, please contact Dee Turner, JCPC Chairman at 805 South Walker Street, P.O. Box 5, Burgaw, NC  28425, 910-663-3769 or dturner@pendercountync.gov

The deadline for submitting proposals is February 17, 2020 by 12:00 p.m.

ADVERTISEMENT FOR BIDS

Pender County Government – Facilities and Fleet Services, 210 S. Bennett Street, Burgaw, North Carolina 28425 will receive sealed bids from North Carolina Licensed Electrical Contractors, for the installation of generators and all electrical work associated with the project in order to provide back-up power to the Agriculture building, Health Department and Fuel Depot all of which are located in Burgaw, North Carolina.

Bids will be due on Friday, January 16, 2019, no later than 3:00 p.m.  Deliver bids to Mr. Allen Vann, Assistant County Manager – Pender County Facilities and Fleet Services, 210 S. Bennett Street, Burgaw, NC 28425.  Single Prime Lump Sum Bids for Electrical Construction Work will be considered.

Complete plans, specifications, and contract documents can be obtained electronically through the office of Allen Vann by calling 910-259-0225; email:  avann@pendercountync.gov; or on the Pender County Website under “Open RFPs and Bids – Generator Project:  Agriculture Building, Health Department and Fuel Depot.”

A pre-bid meeting will be held at the Pender County Government Administration Building at 805 South Walker Street, Burgaw, NC on Tuesday, January 7, 2019 at 3:00 pm, County Manager’s Conference Room.  The meeting will address project scope, description, issues, bidding procedures and forms, and answer specific questions.  A walk-through of the site(s) will take place following the pre-bid meeting.

Pender County encourages all businesses, including minority, and/or women owned businesses to respond to all Invitation for Bid requests.  In addition, if subcontracts are let, the awarded contractor must ensure the same.

Bids may not be withdrawn for (45) days after bid due date.

The Owner reserves the right to reject each and every bid and to waive informalities in bidding.

Allen Vann, Assistant County Manager – Pender County Government

Burgaw, North Carolina 28425

Please click here for the full document:

INVITATION FOR INFORMAL BIDS FOR A SERVICE CONTRACT FROM PENDER SOIL AND WATER CONSERVATION DISTRICT FOR HURRICANE MATTHEW DISASTER RECOVERY DEBRIS REMOVAL

NOTICE IS HEREBY GIVEN THAT THE PENDER SOIL AND WATER CONSERVATION DISTRICT IS SOLICITING CONTRACTORS AND PROFESSIONAL FIRMS TO PERFORM THE REMOVAL OF STREAM DEBRIS IN SEVERAL LOCATIONS IN PENDER COUNTY. THIS BID PACKET IS CONSIDERED PENDER SOIL AND WATER CONSERVATION DISTRICT. THIS PLANNED WORK AREAS ARE REFERENCED ON THE ATTACHED PROJECT MAPS. THERE WILL BE NO GROUP SITE SHOWING FOR THESE PROJECTS. THE CONTRACTORS BIDDING ARE REQUIRED TO MAKE A MANDATORY SITE VISIT TO THE AREAS TO DETERMINE THEIR BID PRICE AND WILL BE REQUIRED TO SIGN A STATEMENT.

Please click HERE for the full Bid document and HERE for the Incremental Effects of Large Woody Debris Removal on Physical Aquatic Habitat document.

GENERAL

The Rocky Point/Topsail Water & Sewer District (RPTWSD) and Pender County Utilities (PCU) are seeking an engineering firm experienced with drinking water well design and water infrastructure. The engineering firm will provide design, permitting and construction administration/construction observation of drinking water well infrastructure and related water infrastructure utilities associated with the creation of up to three (3) water supply wells planned for the Hampstead area in Eastern Pender County. RPTWSD will be working with a contract hydrogeologist for test well installation, pump test and wellfield design. The successful engineering professional services firm will work with RPTWSD’s contract hydrogeologist and design a well, wellhead, and associated piping to connect the new well to the existing water system. Proposed well sites have received preliminary approval from the DEQ Wilmington Regional Office.
Water design experience shall include Pee Dee aquifer well and wellhead design. Water main design and permitting also required. Prompt delivery and demonstrated accuracy on project cost estimates by the project team are important factors in selection. This project has a very aggressive fast-track schedule, and thus the consultant shall have personnel and resources available to meet that schedule.

SUBMISSION OF QUALIFICATIONS STATEMENT

Firms are invited to submit a Qualifications Statement to the RPTWSD by no later than 3:00 PM on October 25, 2019. Qualifications received after this deadline will not be considered. Firms shall submit an electronic proposal as specified in the RFQ. Firms submitting Qualifications are encouraged to carefully check them for conformance to the requirements stated herein. Qualifications that do not meet ALL of the below listed requirements or are sent to any address other than that shown below, will be disqualified. No exception will be granted. Statements of Qualifications shall be submitted to:

Kenny Keel, Director
Pender County Utilities / RPTWSD
kkeel@pendercountync.gov

EVALUATION

Firms submitting Qualifications to perform drinking water well design and related water infrastructure will be evaluated based upon the firm’s experience, proposed personnel experience, personnel knowledge and familiarity with projects in the typical scope of work. In addition, knowledge of and experience in well design in the Pee Dee aquifer will be a significant consideration. This scope is defined in the General section of this Request for Qualifications, and submittal shall show previous project experience and references. Subs associated with electrical, SCADA or other design must be listed in the Statement of Qualifications.
Additional criteria that may be used to select an engineer may include:

1. Experience working with Hydrogeologists for well design, construction, performance, and data interpretation.
2. Demonstrated ability to deliver projects on-time within a tight schedule, and commitment to meet the project schedule.
3. Knowledge of well water treatment requirements (understanding the current drinking water source [surface water treated at PCU Water Plant] and potential issues with blending with new well sources).
4. Knowledge of SCADA/Controls (integration of wells and associated controls into the existing RPTWSD system). Distribution system currently uses Mission Communications system.
5. The engineering firm should have electrical and mechanical capabilities for ancillary design components associated with wells or will list the specific subs that will be used as well as their firm’s experience, proposed personnel experience, personnel knowledge and familiarity with projects in the typical scope of work
6. Water pipeline modeling for the design of water transmission mains, proven history of pipeline designed, sizing, and routing. Water main design should be limited to short runs to connect the wells to the existing distribution system, as all sites are within a few hundred feet of existing water mains.
7. Local regulatory experience.

SCHEDULE

1. Anticipated Notice to Proceed by November 19, 2019.
2. New production wells, wellheads, and waterlines shall have preliminary design within 45 days of Notice to Proceed.
3. Project shall have all permits within 105 days of Notice to Proceed. Construction bidding will be concurrent with permit approvals. Emergency permitting consideration by NCDEQ is anticipated.
4. Construction contracts planned for two phases:

1. 1. Well installation
   2. Wellhead and Water Main construction

5. Construction substantial completion and operation of first well by May 1, 2020.
6. Construction substantial completion and operation of second well by May 22, 2020.
7. Construction substantial completion and operation of third well (if a third is constructed) by June 26, 2020.

REQUIREMENTS

Qualifying Statements shall include:

1. Firm name, address, telephone number, fax number, email address, web address, and contact person(s)
2. Year in which the firm was established and any former names under which the firm operated.
3. Qualifications and experience of personnel who would be performing design services for the project(s) by providing:

1. 1. A list of design projects demonstrating experience/understanding of the experience described in the General section above. Project information shall include:

1. 1. 1. a summary of the scope of work and deliverables,
      2. the owner of the project, and
      3. the name, number and email of a reference for the project.

4. SOQ submittal is limited to 15 printed pages maximum, including cover sheet.

The following criteria will be deemed necessary for selection:

• The firm must meet the following insurance requirements.
  • General Liability $1,000,000 per occurrence/$2,000,000 aggregate. RPTWSD must be additional insured
  • Workers Compensation $500,000/$500,000/$500,000
  • Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage
  • Professional Liability not less than $1,000,000 per loss.
• Any firm wishing to be considered must be properly registered with the Office of the Secretary of State of NC and the NC Board of Examiners for Engineers & Surveyors.

NOTIFICATION

The selected firm will be notified by telephone and/or email.
The RPTWSD reserves the right to reject any and all submissions.
Any questions concerning this advertisement should be directed to Kenny Keel, Director, Pender County Utilities, at kkeel@pendercountync.gov or (910) 259-0212 by October 23, 2019 at 2:00pm.

Please see the PDF below for the original document or click here for a printable version.