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Professional Consultant to Conduct Space Needs Assessment, RFQ # 230209-243

Pender County is soliciting Statements of Qualifications from professional consulting firms to conduct a space needs assessment of our court facilities, related offices and associated storage needs.  Responding firms must show a strong background in the planning of government facilities, including judicial facilities.  The County is seeking a firm whose combination of qualified experience and personnel will provide timely, cost-effective, and professional planning services.

The following outlines the anticipated timeline related to the Request for Qualifications, award of contract, and delivery/presentation of work products related to this RFQ. County reserves the right, at its sole discretion, to adjust this schedule as it deems necessary.

RFQ Issued February 9, 2023
Questions on RFQ Due February 17, 2023 by 2pm to
Statements of Qualifications Due March 2, 2023 by 2pm to

There will not be a formal opening.

Interviews with Short List Firms (if needed) March 3, 2023, times TBA
Recommendation to Board of Commissioners March 6, 2023
Notification of Award of Contract March 7, 2023
Price Negotiation and Contract Development March 6-10, 2023
Review of Scope and Project Kick Off March 13-16, 2023
Completion Date 120 days after executed contract

Pender County Government is statutorily responsible for providing appropriate facilities for court facilities and related functions: Judicial Chambers, District Court, Superior Court (monthly), Clerk of Court,  Public Defender’s Office, District Attorney’ Office, as well as administrative offices and records storage.  The Pender County Courts currently utilize the following spaces dedicated to court operations, administration and storage including:

Pender County Courthouse, 100 S Wright St, Burgaw – approx. 27,090 sq ft

Frances Dawson Basden Judicial Annex, 100 Dickerson St, Burgaw – approx. 6,000 sq ft

Biberstein House, 102 S Walker St, Burgaw – approx. 1,040 sq ft

Records Storage Space, leased, Burgaw – approx. 1,900 sq ft

Newly Purchased Offices, 301 S McNeil St, Burgaw – approx. 1,900 sq ft

Any questions on this RFQ should be submitted no later than February 17, 2023 at 2pm.  Both the questions and corresponding answers will be published in the form of an Addendum.

All interested and qualified firms are requested to submit their statement of qualifications no later than 2 pm on March 2, 2023.  If not submitted by email, an electronic file of the SOQ must be included.

Statement of Qualifications should be submitted as follows:

Click here to view the full version of RFQ# 230209-242, which includes the official scope, selection criteria and terms and conditions.

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