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Emergency Operations Center Audiovisual System Refresh, RFP # 210915-208

Pender County’s Emergency Operations Center (EOC) was completed in 2011 and included a then state-of-the-art Audio Visual System.  Due to the system’s age and amount of usage, as well as advances in technology, the system needs to be upgraded.  The EOC is located at 805 Ridgewood Avenue in Burgaw, North Carolina and consists of one large rectangular room (measuring a 30’ x 49’) and an attached rectangular conference room (measuring 12’ x 18’).  See attached drawings in Appendices.   

The EOC is designed to support emergency response, business continuity and crisis communication activities. Staff, community partners and trained responders meet at the EOC to manage preparations for an impending event or manage the response to an ongoing incident. When activated, the EOC is utilized as centralized command and control center where multiple agencies from the region can coordinate fire, law enforcement, emergency medical services and public information for those in need in our community.   When not activated, the EOC serves as a training facility for emergency preparedness-related training.

The County is soliciting proposals on the replacement of all audiovisuals needed for use in the EOC.  Proposals should include equipment (including cables), installation and the first year of support services.  Additionally, all proposals must include warranty of products and workmanship.  Vendors are required to quote equipment that is a current model and still supported by the manufacturer, not approaching end of life.  Initial training on usage of your solution for a group of approximately 10 key staff should also be included.

It is important to note that the County is not interested in significantly modifying the layout of the EOC or conference room as per the attached drawings (Appendices A through C).

Sealed proposals are due to be delivered by hand, US Postal Service or by courier to 805 Ridgewood Ave. # 28, Burgaw, NC  28425 no later than 3pm EST on October 21, 2021.  Pender County reserves the right to reject any or all proposals.  Click here to see the full RFP # 210915-208.

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